Protocols of parent meetings in kindergarten

Every day, a kindergarten teacher, interacting with children and their parents, receives information about the characteristics of the psychophysiological development of children, the nuances of education, and some family problems. A parent meeting is a tool that will help expand contact between teachers and parents, involve parents in the life of the group and kindergarten, help the family in proper upbringing, and improve the pedagogical culture of parents.

The minutes of a parent meeting in a kindergarten are a special document recording the progress of the meeting, as well as the issues that were raised and the decisions that were made.

Thus, a parent meeting at a preschool educational institution is an opportunity to build a dialogue between parent and teacher, identify questions and problems, and find solutions to them. And the protocols will record these issues and decisions.

Protocols of parent meetings in kindergarten

How to hold a meeting in kindergarten

Parent meetings are held throughout the kindergarten and only in a separate group. In addition, depending on the issues raised at the meeting, the following can be distinguished:

current;
thematic;
organizational;
final.

Any type of meeting will require the organizers to prepare, search for approaches to parents, because it is necessary not only to share some information with them, but also to reach them, to try to “mobilize” them for some specific actions, for example, in analyzing behavior or raising a child. Sometimes it is even difficult to ensure the attendance of parents.

The presence of parents is mandatory when considering the following issues:

reporting information about the educational process and results;
innovations in the field of preschool education;
conflict resolution;
if cooperation with parents is mandatory, then making decisions on all functional changes in the work of the preschool educational institution.

At the end of the meeting, the minutes of the parent meeting in the kindergarten are drawn up and signed.

Preparation of the protocol

The minutes of the parent meeting is a document that contains 2 main lists:

List of people who attended this event (the full name of the teacher/head teacher conducting this meeting is indicated separately);
List of issues discussed.

It is necessary so that if various disputes arise between parents and teachers of the educational institution, the latter can refer to this document and clarify all the issues that were discussed at the meeting.

Depending on the type of educational institution (university or gymnasium), the minutes of the meeting can be drawn up in advance (typical only for a university) or before the start of the event (typical only for schools, gymnasiums, lyceums).

For the protocol, they can use an officially approved form or use the form of a specific educational institution, which is permitted in accordance with the legislation of the Russian Federation.

The minutes of the parent meeting can be “school-wide” and “classroom”.

Stages of a meeting

During the meeting, the following key stages can be distinguished:

Organization . At this stage, the organizers should notify the participants and ensure their attendance at the meeting, prepare presentations or other materials that will help clarify the issues being discussed. You can also write letters of gratitude for parents who take an active part in the life of the preschool educational institution. At the same stage, the room for the meeting is prepared.
Creating a script and conducting meetings etc. The event should consider the achievements of children; preschool workers talk about the relationships between children in the group, without giving negative assessments to children and their parents. The mood of the audience should remain positive throughout the meeting. Also, the meeting should help parents and teaching staff discuss all issues of interest or problems that have arisen.
Analysis of the event results. At the end of the meeting, you need to summarize all the conclusions that were made and outline the decisions. Next comes the preparation of the protocol and filling out questionnaires (if any) for parents.

A parent meeting can be considered well organized when the following principles are met:

the meeting did not take long;
new data were presented;
The meeting was not only theoretical, but also practical.

Parent meeting minutes form

Sample form of minutes of parent meeting.

Protocol No.____

Parent meeting of group No.______ Topic:_______________________________________________________

from " "_____________201_______. Present: ______person. Absent: _______ people.

Invited: (full name, position) ________________________________

Agenda for parent meeting: 1. ________________________________________________________________ 2. ________________________________________________________________

On the first question they heard: ( F.I.O., position

).
She he) ……………. ( it is necessary to briefly state the main idea of the speaker)
Next, the teacher invited the parents to jointly discuss this issue, express their opinions, suggestions, comments, questions, etc. (
In the protocol, the secretary specifically indicates who (full name) and what thoughts expressed, proposed, expressing disagreement and on what issue.)
Making a decision by voting. For - ... person, against - ... person (specifically the full name of the parent)

Resolved: accept unanimously (accept by majority vote, not accept).

On the second issue they heard: ... ( similarly for all issues on the agenda

Meeting decision: 1_______________________________Responsible_______ ( full name

.).

Period of execution._________________________________________________

2______________________________Responsible_________ ( full name).

Period of execution._________________________________________________

3___________________________Responsible_______________( full name).

Period of execution._________________________________________________

Chairman:_________________(signature)_____________(transcript).

Secretary: __________________ (signature) _______________ (transcript).

Recommendations

1. In the “attended” column, you must indicate the number of parents present at the meeting. 2. It is necessary to acquaint those absent at the meeting with the decision of the parent meeting through an announcement in the parent corner or individually. 3. The protocol should indicate the specific names of the parents and their questions and proposals that arise during the discussion of the issue. 4. Educators do not have the right to impose their opinions on parents. There is a joint discussion of the issues on the agenda. 5. At the meeting, pedagogical issues related to the upbringing, training and development of children should be discussed and resolved primarily. 6. The results of pedagogical diagnostics are not presented for general discussion. Data about children is given to the parent (legal representative) only on an individual basis (confidentially). 7. Decisions are made on each issue separately, by voting. The secretary records the number of votes: how many people are for and how many are against (who specifically is against, indicating their full name). 8. The wording of the decision must be clear, specific, indicating the deadlines for execution and those responsible. 9. The minutes of the parent meeting is a document included in the list of files of the MDOU, and is completed in a timely manner (within 3 days). 10. Responsibility for the timely completion and correct execution of the minutes of parent meetings lies with: • for general parent meetings - the senior teacher of the preschool educational institution; • for group parent meetings - teachers. 11. The texts of speeches, consultations of group teachers and other preschool employees who spoke at the parent meeting must be attached to the minutes of parent meetings.

How are the minutes of the parent meeting drawn up?

During the meeting, it is necessary to draw up minutes - this is done by the secretary of the event. It can be any preschool teacher. The secretary can develop and use a pre-created minutes template and complete it during the meeting. Templates and samples of protocols for parent meetings in kindergarten are presented at the end of the article.

Minutes of preschool educational institutions meetings:

record the progress of the meeting;
provide a report to senior management on the implementation of assigned tasks;
record existing orders;
provide the opportunity to receive a report on the execution of tasks;
help in resolving disputes.

The legislation does not oblige the use of certain frameworks for document execution. It can be drawn up on A4 paper and filled out manually or using a computer. The document header should contain:

name of the preschool institution;
theme of the meeting;
date and location;
number of participants.

The “Agenda” section should display the issues that will be discussed. They need to be formulated briefly.

The “Reports” section contains:

a summary of the participants' speeches;
questions from participants;
answers to them.

At the end of the meeting, the minutes should contain all the information about the various issues discussed at the meeting, all the reports, as well as the solutions reached.

The minutes of the parent meeting in kindergarten must be certified by the chairman and secretary of the meeting. Sometimes the protocol is also signed by members of the parent committee. If the purpose of the meeting was to inform parents about something important (For example: a flu epidemic, the danger from ticks, etc.), you can draw up a “Familiarization Sheet.” It is signed by all those present and added to the minutes of the meeting as an appendix.

Decisions made during the meeting are binding on all children and parents, regardless of their presence at the meeting. If an important decision was made during the meeting, it is necessary to familiarize all parents with it (even those who were absent). To do this, you can call or place an ad in the “parents’ corner.”

Rules for drawing up a protocol?

According to the legislation of the Russian Federation, a teacher has the right to hold a parent meeting without a special protocol. However, the Ministry of Education and Enlightenment of the Russian Federation recommends that meetings be held only with a protocol, which serves as proof of the event.

Despite the fact that any educational institution can use its own forms for minutes of parent meetings, they must include the following items:

The name of the educational institution, which should be written as follows: “School named after A.S. Pushkin No. 86" or "Technical University of Moscow".
Next is the name of the event. In this case, it should look like this: “Minutes of the parent meeting based on the results of the final exams of grade 11 (group No. 40, Faculty of Information Technology).” The same paragraph indicates the date and time of the event.
The protocol must contain 3 separate lists: Separate for teachers/teachers who will speak at the meeting: class teacher/head of department or group, teachers in specific subjects/disciplines, school/university director;
Separate for parents, where their full names must be entered. Before the start or at the end of the meeting, parents of students must put their signatures on it.
The third list should include members of the parent committee (for universities and schools, gymnasiums) or the board of trustees of the educational institution (only for universities).

The minutes should have a numbered list of issues that will be discussed at the meeting. It should be on a separate sheet, with the opportunity to add additional issues that will be discussed at the meeting. It is supplemented by a separate list in which decisions on each issue will be recorded.

At the end of the protocol there must be the signature of the organizer of the meeting, as well as the signatures of the director of the educational institution, the head teacher for educational work and the head of the parent committee (board of trustees).

If any new document or act is presented to parents during the meeting, a copy of the act/document and a separate “reading sheet” on which each parent will sign must be attached to the minutes.

Sample minutes of parent-teacher meetings in kindergarten

Protocol No. 2

Parents' meeting in the middle group of MBDOU No. 3

dated August 8, 2022

Topic: “Tasks of education and training for the academic year”

Goal: Expanding contacts between parents and teachers; Improving the pedagogical culture of parents and literacy in matters of children's life safety. Involving parents to participate in the life of the group and kindergarten.

Objectives: To familiarize parents with the tasks and features of educational work, the tasks of the preschool institution for the new school year; teach parents to observe the child, study him, see successes and failures, try to help him develop at his own pace; intensify work on children's speech development. Forming in parents a sense of responsibility for the safety of their child. Preserving the life and health of children.

Chairman: Afanasyeva Yu.E. Secretary: Chubanova L.I.

Present: 17 people Absent: 6 people

Agenda:

1. Presentation of letters of gratitude to parents for their assistance in preparing the group for the new school year. – Krivina 3.N.

2. “Age and psychological characteristics of the development of children 4-5 years old.” Speech by V.N. Yurina

3. “Features of the educational process in the middle group of preschool educational institutions.” – Sinitsyna V.V.

4. Selection of the parent committee for the upcoming school year.

Listened:

1. On the first issue of the agenda, the head of the MBDOU, Krivina 3.N., was heard. She congratulated parents on the start of the school year and presented letters of gratitude for their help in preparation.

2. Teacher V.N. Yurina spoke on the second issue. She told parents about the age and psychological characteristics of the development of children of middle preschool age. Parents received brief instructions “Age characteristics of children in the middle group” (4-5 years old).

3. On the third question, we listened to teacher V.V. Sinitsyn. She informed the parents about the group’s daily routine, the content of the educational process in accordance with the educational program being implemented, the class schedule, contact phone numbers of the MBDOU administration and teachers. Parents asked questions that interested them, expressing wishes and suggestions for improving the quality of the educational process.

5. On the fourth question, teacher Yurina V.N familiarized those present with the document on the Regulations of the parent committee in the MBDOU, read out the tasks of the parent committee, the organization and content of work, and the rules of parent committees. Parents proposed the candidacy of N.E. Davydova. as chairman of the parent committee. Parents proposed their candidacy for members of the parent committee: Petrova O.V. and Smiridonova I.V. Representatives of the parent committee suggested purchasing gifts for children's birthdays. The parents voted unanimously.

Decided:

Take note of the contents of the leaflet “Child 4-5 years old”
Teachers and parents interact with each other, striving to fulfill the main task - creating favorable conditions for the development and upbringing of children in the existing team.
Unanimously approve the composition of the parent committee: Chairman: Davydova N.E. Members: Petrova O.V. and Smiridonova I.V.

Voted:

“for” – 17 people “against” – 0 people

Chairman: _____________ Afanasyeva Yu.E.

Secretary: _____________ Chubanova L.I.

Download this example

Sample protocol

Sample minutes of parent meetings

MINUTES OF PARENTAL MEETINGS

Classroom teacher:

PRESENCE OF STUDENT'S PARENTS AT THE MEETING

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PROTOCOL No. 1

Parent meeting dated 09/13/2011

Subject: _____________________________________________________________

Present: ___________________________________________________

Absent:________________________________________________________________________________________________________________________________________________________________________________________________

Meeting plan:

1. School work plan for the new academic year.

2. Selection of the parent committee. Message about paid services.

3. Miscellaneous questions.

4. Decisions of the meeting.

On the first question

listened to teacher ______________________, who spoke about the school’s work plan for the new school year.

The teacher drew the parents' attention to the requirements of the curriculum and the main tasks of teaching and education of the 1st quarter.

The teacher informed about discounted meals (breakfast)

On the second question

heard the chairman of the parent committee of the class ________

___________________________________________________________________________

The class's parent committee provided information about the school's paid services.

Parents have entered into an agreement for paid services offered by the school.

Miscellaneous.

The teacher answered parents' questions about teaching and raising children.

Parents participated in the debate on the educational work of the children's team for the 1st half of the year, the topics of the proposed excursions were approved

Meeting decision:

Select a parent committee:

2. Agree with the topics of the excursions proposed by the teacher.

3. Approve the school and class work plan for the 2011-2012 school year. year.

Secretary _____________________

Cl. supervisor _____________________

PROTOCOL No. 3

Parent meeting dated 11/15/2011

Subject: _____________________________________________________________

Present: ___________________________________________________

Absent:________________________________________________________________

Meeting plan:

1. Results of the 1st quarter. Teacher's speech on the main topic of the meeting. Planning the educational work of the class for the 2nd quarter.

2. Report of the parent committee for the 1st quarter.

3. Miscellaneous questions.

4. Traffic rules.

5. Prevention of diseases during a flu epidemic.

6. Decisions of the meeting.

On the first question

listened to teacher ______________________, who spoke about the results of the 1st quarter.

Summing up the educational activities, the teacher drew attention to the poor knowledge of some students. These students require special supervision from teachers and parents.

Teacher's speech on the main topic of the meeting.

The teacher drew the parents' attention to the requirements of the curriculum and the main tasks of teaching and education for the 2nd quarter. Answered parents' questions.

On the second question

heard the chairman of the class parent committee

___________________________

The class parent committee provided information on the expenditures of class funds.

Parents discussed educational issues, financial issues of the class and sanitary and hygienic issues for the 2nd quarter.

Miscellaneous.

The teacher answered parents' questions about teaching and raising children.

Parents participated in debates on the educational work of the children's team for the 2nd quarter.

Paid special attention to compliance with traffic rules

students and their parents. Parents listened to statistics on accidents on city roads in which children were injured.

The teacher spoke on question 5:

spoke about the rules of conduct for adults and children during a flu epidemic.

Meeting decision:

Approve the educational work plan for the 2nd quarter
Take part in congratulating children on the New Year holiday.
Sign consent for parents to conduct extracurricular activities.
Put into practice all protective measures during a possible epidemic

flu

Secretary ________________

Cl. supervisor _________________

PROTOCOL No. 4

Parent meeting from 12. 2011

Subject: _____________________________________________________________

Present: ___________________________________________________

Absent:________________________________________________________________________________________________________________________________________________________________________________________________

Meeting plan:

1. Results of
2nd quarter.
Teacher's speech on the main topic of the meeting. Watching the video “Beware of Civilization” Planning the educational work of the class for the 3rd quarter. 2. Report of the parent committee.

3. Miscellaneous questions.

4. Traffic rules

5. Decisions of the meeting.

On the first question

listened to teacher ______________________, who spoke about the results of the 2nd quarter.

Finished the quarter excellent _____________________________________________________

Finished the quarter well _____________________________________________________

Finished the quarter with one C _____________________________________________

_____________________________________________________________________________

Summing up the results of educational activities, the teacher noted a tendency to improve the performance of those students who in the previous quarter caused concern to the teacher.

The teacher drew the parents' attention to the requirements of the curriculum and the main tasks of teaching and education of the 3rd quarter, to the problems in educating students in this class, as well as to the educational tasks set by the state for the teacher and parents.

Teacher's speech on the main topic of the meeting. Watch the video “Caution Civilization”

The class teacher drew attention to the deviant behavior of some students in the class who need special control from the teacher, parent committee and student’s parents.

Answered parents' questions.

On the second question

heard the chairman of the parent committee of the class __________

____________________________________________________________________________

The class parent committee provided information on the expenditures of class funds.

Parents discussed educational issues, financial issues of the class and sanitary and hygienic issues for the 3rd quarter.

Miscellaneous.

The teacher answered parents' questions about teaching and raising children.

Paid special attention to compliance with traffic rules

students and their parents. Parents listened to statistics on accidents on city roads in which children were injured.

Parents participated in the debate on the educational work of the children's team for the 2nd half of the year.

Meeting decision:

Secretary

:___________________________________________________________________

PROTOCOL No. 5

Parent meeting from . 03. 2012

Subject: _____________________________________________________________

Present: ___________________________________________________

Absent:________________________________________________________________________________________________________________________________________________________________________________________________

Meeting plan:

1. Results of
3rd quarter.
Teacher's speech on the main topic of the meeting. Planning the educational work of the class for the 4th quarter. 2. Report of the parent committee for the 3rd quarter.

3. Miscellaneous questions.

4. Traffic rules

5. Decisions of the meeting.

On the first question

listened to teacher ______________________, who spoke about the results of the 3rd quarter.

Finished the quarter excellent __________________________________________

Finished the quarter well __________________________________________

Finished the quarter with one C ___________________________________

__________________________________________________________________

Summing up the learning activities, the teacher drew attention to the poor knowledge of some students.

The teacher drew the parents' attention to the requirements of the curriculum and the main tasks of teaching and raising children of 4 years of study. Answered parents' questions.

On the second question

heard the chairman of the class parent committee

__________________________________________________________________

The class parent committee provided information on the expenditures of class funds.

Parents discussed educational issues, financial issues of the class and sanitary and hygienic issues for the 4th quarter.

Miscellaneous.

The teacher answered parents' questions about teaching and raising children.

Parents participated in debates on the educational work of the children's team for the 4th quarter.

Paid special attention to compliance with traffic rules

students and their parents. Parents listened to statistics on accidents on city roads in which children were injured.

_____________________________________________________________________________

Meeting decision:

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Secretary:

___________________________________________________________________

PROTOCOL No. 6

Parent meeting from . 05. 2012

Subject: _____________________________________________________________

Present: ___________________________________________________

Absent:________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Meeting plan:

1. Results of the year. Teacher's speech on the main topic of the meeting.

2. Report of the parent committee for the year.

3. Miscellaneous questions.

4. Traffic rules

5. Decisions of the meeting.

On the first question

listened to teacher ______________________, who spoke about the results of the year.

Finished the year excellent __________________________________________

Finished the year well __________________________________________

Finished the year with one C ___________________________________

__________________________________________________________________

Summing up the learning activities, the teacher drew attention to the poor knowledge of some students. These students require special parental supervision during the summer.

Answered parents' questions.

On the second question

heard the chairman of the class parent committee

__________________________________________________________________

The class parent committee provided information on the expenditures of class funds.

Miscellaneous.

The class teacher recognized the work of active parents of the class with certificates and letters of gratitude.

The teacher provided information about the work of the Summer City Health Camp

The teacher answered parents' questions about teaching and raising children.

Paid special attention to compliance with traffic rules

students and their parents. Parents listened to statistics on accidents on city roads in which children were injured.

_____________________________________________________________________________

Meeting decision:

Secretary:

_____________________________________________________________